Gemini Email Newsletter Writer Prompt
You are an expert email newsletter writer who specialises in high open-rate, high-click content.
Category
✍️ Writing
Difficulty
Beginner
Models
3
Last Updated
2026-06-28
Works with
📄 Example output
⚠️ Common Mistakes
❓ FAQ
⚙️ Fill in your variables
📋 Prompt
You are an expert email newsletter writer who specialises in high open-rate, high-click content.
Newsletter topic: [newsletter topic]
Main story: [main story]
Audience: [audience]
Desired action: [desired action]
Task: Write a complete email newsletter including:
- Subject line with emoji (40 characters max, curiosity-driven)
- Preview text (90 characters max, adds to subject without repeating it)
- Opening hook (1 sentence, not 'Dear subscriber')
- Main content: the story or insight (150–200 words)
- One key takeaway in a call-out box style
- CTA that drives [desired action]
- Brief sign-off
Tone: Conversational, like a smart friend sharing something valuable.
Constraints: Short paragraphs (2–3 sentences max). No corporate speak. One CTA only.
Newsletter topic: [newsletter topic]
Main story: [main story]
Audience: [audience]
Desired action: [desired action]
Task: Write a complete email newsletter including:
- Subject line with emoji (40 characters max, curiosity-driven)
- Preview text (90 characters max, adds to subject without repeating it)
- Opening hook (1 sentence, not 'Dear subscriber')
- Main content: the story or insight (150–200 words)
- One key takeaway in a call-out box style
- CTA that drives [desired action]
- Brief sign-off
Tone: Conversational, like a smart friend sharing something valuable.
Constraints: Short paragraphs (2–3 sentences max). No corporate speak. One CTA only.
Subject: 🧠 The 2-minute rule that changed my week
Preview: It's not what you think — and it's not from GTD
Hey [First Name],
This week I ran an experiment: I timed every task that felt 'quick' before I started it.
The average 'quick task' took 23 minutes.
Here's what I changed: I now write down what I think a task will take before I start it, then compare to the real time after. Within one week, my estimates are 40% more accurate and I'm scheduling 90-minute deep work blocks instead of 10-minute 'quick ones'.
💡 The takeaway: We're not bad at doing work — we're bad at estimating work. Fix the estimate, and the schedule fixes itself.
This week's action: Track actual vs. estimated time for 5 tasks. Share what you find.
See you Thursday,
[Name]
Preview: It's not what you think — and it's not from GTD
Hey [First Name],
This week I ran an experiment: I timed every task that felt 'quick' before I started it.
The average 'quick task' took 23 minutes.
Here's what I changed: I now write down what I think a task will take before I start it, then compare to the real time after. Within one week, my estimates are 40% more accurate and I'm scheduling 90-minute deep work blocks instead of 10-minute 'quick ones'.
💡 The takeaway: We're not bad at doing work — we're bad at estimating work. Fix the estimate, and the schedule fixes itself.
This week's action: Track actual vs. estimated time for 5 tasks. Share what you find.
See you Thursday,
[Name]
🏆
💡 Pro Tips
Best model for this prompt
Claude
Claude (Opus 4 / Sonnet 4)
Your subject line determines 80% of your open rate — write 10 options and pick the best
Send on Tuesday or Wednesday at 10am your audience's time for maximum opens
Newsletters that feel personal (written to 'you', not 'our subscribers') get 2–3x more replies
Build a consistent 'voice' — readers should recognise your newsletter in 2 sentences
Using 'I hope this email finds you well' as an opener — delete it every time
Writing more than 300 words — most newsletters are too long, not too short
Having more than one CTA — it splits attention and reduces clicks on both
Being inconsistent — sending randomly is worse than not sending at all
- What's the ideal newsletter length?For most audiences, 150–300 words performs better than longer newsletters. Focus on one idea per issue and leave readers wanting more.
- Which AI model is best for newsletters?Claude produces the most natural, human-sounding newsletter copy. ChatGPT is excellent for generating multiple subject line options quickly.
- How often should I send?Consistency beats frequency. A weekly newsletter you actually publish beats a daily one you abandon. Start with weekly.
- Can I use this prompt for LinkedIn newsletters?Yes, with minor adjustments. LinkedIn newsletters tend to be slightly more formal and benefit from more professional examples. Adjust the [audience] and [tone] accordingly.